All 292 prompts
Or jump to a guide
- A gentle start with AI
- Your first hour with AI
- The one-page AI prompt cheat sheet
- What never to paste into AI
- Make sense of an official letter
- AI for parents
- One-page AI rules for your team
- AI policy for small charities
- AI for community groups
- Run an AI taster session
- AI for recruiters
- AI for consultants
- AI for small business owners
- AI for freelancers
- AI for teachers
- AI for SENCOs and TAs
- AI for charities and community groups
- Funding bids with AI
- AI for email and meetings
- Get paid faster
- AI for estate agents
- AI for accountants and bookkeepers
- AI for restaurants and cafés
- AI for hair and beauty salons
- AI for tradespeople
- AI for HR and people managers
- AI for sales
- AI for marketing teams of one
- AI for office managers and PAs
- AI for personal trainers and coaches
- AI for job seekers
- AI for students
Leave out names, account numbers and anything private, and read every answer before you use it. Each guide says what is safe for that job. Start with What never to paste into AI.
Nothing matches that yet. Try one word, such as "email" or "rota", or look through the guides.
A gentle start with AI
1. Ask it to explain somethingStart here. There is no wrong way to do this one.
Explain [something you've always nodded along to, e.g. what a pension drawdown is, how contactless payment works] in plain English, as if I were a clever friend who has never been told. Keep it to five sentences.
2. Get help with a letter you've been putting offEveryone has one.
Help me write a short, polite letter to [who, e.g. my energy company, the council, my landlord] about [the problem]. I want them to [what you want to happen]. Keep it firm but friendly, under 150 words. Leave a gap in square brackets wherever my personal details go.
Tip: Leave out account numbers and anything private. Put those in yourself afterwards.
3. Ask it to plan somethingNow try something from your own week.
I need to [something real, e.g. plan a family meal for eight with one vegetarian, organise a weekend away, sort the garden for winter]. Ask me three questions first, then give me a simple step-by-step plan.
Your first hour with AI
Your very first messageTo see how it talks, and that nothing scary happens.
I'm new to AI and a bit nervous about it. In five short bullet points, tell me what you're good at helping with and what I shouldn't trust you with.
Tip: Read the answer, then type "shorter" or "explain that more simply". Changing the answer is the main skill.
Ask about something you know wellTo learn how far to trust it. You'll spot what it gets right and wrong.
Tell me the five most important things a beginner should know about [a subject you know well]. Keep each one to two sentences.
Tip: Pick a subject where you're the expert: your job, your town, your hobby.
The three-sentence promptFor any job. This is the pattern to remember.
I'm [who you are, e.g. a café owner / a parent of two / a new team leader]. I need [what you want, e.g. a polite reply to a customer who wants a refund after 40 days]. Make it [how you want it, e.g. friendly, under 100 words, and firm about our 30-day rule].
Tip: The more it knows about your situation, the less generic the answer.
Write the email you've been avoidingYou know what you need to say, but not how to say it.
Help me write an email to [who it's to]. The situation is: [what happened, in a sentence or two]. I want them to [what you want to happen next]. Keep it polite, clear and under 120 words. Give me two versions: one warmer, one more direct.
Turn a mess into a planYour head is full and you don't know where to start.
Here's everything on my mind for this week: [type your list, in any order]. Sort it into: do today, do this week, can wait, and not really my job. Then tell me the first small step for each "do today" item.
Tip: Type the list exactly as it is in your head. Messy is fine.
Get it to ask you questions firstYou're not sure what to tell it. This often gives the best results of all.
I want help with [the job]. Before you answer, ask me up to five questions, one at a time, so you understand my situation. Then give me your best answer.
The one-page AI prompt cheat sheet
The recipe, ready to fill inCopy this, fill in the brackets, and delete any line you don't need.
I'm [who you are]. I need [the job, in one sentence]. It's for [who will read or use it], and the aim is [what you want to happen]. Things you should know: [facts, names, dates, rules]. Make it [length], in a [tone] tone, as [a list / an email / a table / steps].
Tip: You don't need all five every time. Who, What and Shape get you most of the way.
The one to use when you don't know what to askYou have a problem, and no idea how to put it.
I want help with [the problem, in your own words]. Before you answer, ask me up to five questions, one at a time, so you understand my situation.
What never to paste into AI
Ask for a template, not an answer about real peopleYou need help with a sensitive email or document.
Write a template for [the kind of message, e.g. a letter telling a customer their complaint was not upheld]. Use placeholders in square brackets for every name, date, amount and specific detail. Keep the tone [calm and respectful].
Tip: Fill in the real names and details yourself afterwards, outside the AI tool.
Get it to help you strip the details outYou have notes you'd like summarised, and they mention real people.
I want to anonymise text before sharing it. Here is a made-up example: [paste a harmless example]. Show me which parts would identify a person or organisation, and rewrite it with neutral labels such as "Person A" and "Company X".
Tip: Do the swap yourself first for anything truly sensitive. This prompt is for getting the method right on a harmless example.
Make sense of an official letter
Say it in plain EnglishStart here.
Explain this letter in plain English, as if to a friend. Tell me: 1. Who it is from and why they wrote. 2. What they want me to do. 3. Any date I must act by. 4. What the letter says will happen if I do nothing. Use short sentences. If something in the letter is unclear, say so and do not guess. Letter, with my details removed: [paste]
What do these words mean?The sentence makes sense until one phrase.
Explain these words and phrases from an official letter in plain English, one line each: [e.g. "arrears", "liability order", "without prejudice", "statutory", "remittance"]. Say what each usually means for the person who received the letter in the UK.
What I must do, in orderThe letter asks for several things and you don't know where to begin.
From this letter, make me a checklist of what I need to do, in order, with the deadline beside each step and the documents I will need. Use only what the letter says. Letter, with my details removed: [paste]
Explain it in another languageYou, or someone you're helping, read another language more easily than English.
Explain this letter in simple [language, e.g. Bengali, Urdu, Polish, Arabic]. Keep the organisation's name, the dates and the amounts exactly as they are written in English. Then list what must be done and by when. Letter, with my details removed: [paste]
Tip: Legal words don't always translate well. For anything serious, ask the organisation for an interpreter or a translated letter.
Questions to ask on the phoneYou'd rather ring, and you want to get it sorted in one call.
I need to phone [type of organisation, e.g. the council tax office] about a letter that says [one-line summary]. Give me a short list of questions to ask, what to have in front of me, and what to write down during the call: the name of the person, the date, and what was agreed.
Tip: Ring a number you found yourself, not one printed in a letter you're unsure about.
Write a clear replyThey've asked you for an answer or for documents.
Write a short, polite letter replying to [type of organisation]. Their letter said: [summary]. My answer is: [what you want to say]. I am enclosing: [documents]. Leave gaps in square brackets for my name, address and reference number. Plain English, under 150 words.
Ask for more timeYou can do what they ask, but not by their date.
Write a polite letter asking for more time to [pay, reply, send documents]. The reason, briefly: [reason]. I can do it by [date]. Ask them to confirm in writing. Leave gaps in square brackets for my details and reference number. Under 120 words.
Tip: Send it before the deadline, not after, and keep a copy. The deadline stands unless they agree a new one in writing.
Say you think it's wrongThe amount, the date or the facts don't look right.
Write a calm letter saying I think there is a mistake in their letter dated [date]. What I think is wrong: [explain]. What I think is right: [explain]. Ask them to check, to reply in writing, and to tell me what I should do in the meantime. Facts only, no anger. Leave gaps in square brackets for my details. Under 150 words.
Tip: A letter like this may not stop a formal deadline to challenge a decision. For benefits, tax or fines, ask a free adviser first.
AI for parents
Reply to a school messageIt needs an answer and you have two minutes.
Write a short, polite reply to this message from my child's school. What I want to say: [your answer, e.g. yes to the trip, a question about pick-up time]. Friendly and clear, under 80 words. Leave gaps for names. Message: [paste the message with names removed]
Pull the dates out of a long newsletterThe newsletter is three pages and you only need to know what to do.
Here is a school newsletter: [paste it]. List only what a parent of a child in [year group] needs to do, with the date for each, in date order. Then list anything that costs money. Do not add anything that is not in the newsletter.
Tip: Check each date against the newsletter before it goes in the calendar.
Raise a worry with the teacherSomething isn't right and you want to say it calmly.
Help me write a calm, respectful email to my child's teacher. The worry, in general terms: [describe it]. What I have noticed: [facts, not guesses, and no names]. What I would like: [e.g. a ten-minute chat, to know what the school has seen]. Under 150 words. No blame. Leave gaps for names.
Questions for parents' eveningYou get five minutes and want to use them well.
I have a five-minute parents' evening slot for my child in [year group]. Give me six short questions that will tell me how they are really doing, in learning and in friendships, and what I can do at home. Put the two most useful first.
Explain it to me firstThey ask about something you last saw thirty years ago.
Explain [topic, e.g. long division, fronted adverbials, photosynthesis] the way it is usually taught to a child in [year group] in [England, Scotland, Wales or Northern Ireland]. Use one worked example. Then give me three questions I can ask my child to check they understand, without telling them the answer.
Tip: AI makes mistakes, in maths especially. Work the example through yourself, and if it doesn't match the school's method, go with the school's.
Practice questions for the weak spotA test is coming and one topic keeps tripping them up.
Write ten practice questions on [topic] for a child in [year group]. Start easy and get slightly harder. Put the answers at the end with the working shown. Keep the wording friendly.
A quiz for the carSpellings or times tables, and nobody wants to sit at a table.
Turn this list into a quick spoken quiz I can read out: [paste the spellings, times tables or facts]. Mix up the order, add one silly bonus question at the end, and give me the answers in a separate list.
Books they might actually read"I don't like reading."
Suggest eight books for a [age]-year-old who likes [interests, e.g. football, comics, animals] and reads [a lot, a little, only when made to]. Give one line on why each might hook them. Include some that are short or have pictures.
Tip: AI sometimes invents book titles. Search for each one before you promise it.
Dinners from what's in the houseIt's Sunday night and the fridge is half empty.
Plan five weeknight dinners for [number] people using mostly these ingredients: [list]. Each must take under 30 minutes. One person doesn't like [food]. Give me a short shopping list for what's missing.
Tip: For allergies, read every label yourself. Never rely on AI for what is safe to eat.
A calmer school morningEvery morning ends in an argument about shoes.
Help me plan a calmer school-morning routine. We need to leave at [time]. The children are aged [ages]. The sticking points are [e.g. getting dressed, screens, finding shoes]. Give me a simple routine with times, and what to get ready the night before. Keep it realistic.
A birthday party planTwelve children, two hours, one of you.
Plan a two-hour birthday party for [number] children aged [age] at [home, a hall, the park]. Budget: [amount]. Give me a timeline, three games that need almost no kit, simple food, and a list of what to do the day before.
Words for a hard conversationYou need to talk about something difficult and don't know where to start.
Help me find words to talk to a [age]-year-old about [e.g. a pet dying, moving house, a grandparent being ill, starting a new school]. Give me three ways to open the conversation, phrases to avoid, and questions they might ask, with honest, simple answers.
Tip: You know your child. Take what sounds like you and leave the rest.
One-page AI rules for your team
Make the rules fit your businessYou want the page above rewritten in your own words.
Here is a one-page set of AI rules for a small team: [paste the eight rules]. Rewrite it for a [type of business] with [number] staff. We mostly use AI for [tasks]. We handle [kinds of information, described in general terms]. Keep it to one page, plain English, friendly but clear. Keep all eight points.
Tip: Don't paste client contracts in. Describe them instead.
Turn the rules into a two-minute quizYou want to check everyone has actually read them.
Write five short "Is this OK?" questions to test whether my team understands our AI rules. Use everyday situations from a [type of business]. Give the answer and a one-line reason after each. Our rules are: [paste the rules].
AI policy for small charities
Make the policy fit your charityYou want the page rewritten for your own cause and size.
Here is a one-page AI policy for a small charity: [paste the ten points]. Rewrite it for a charity that [what you do] with [number] staff and [number] volunteers. We work with [who, in general terms]. Keep it to one page, in plain English a new volunteer could follow. Keep all ten points.
Tip: Describe your work in general terms. Don't paste case notes or names.
Write the trustee paperYou need a short cover note for the board.
Write a half-page paper for charity trustees asking them to approve a one-page AI policy. Explain why we need one now, the main risks it covers (privacy, accuracy, honesty with funders), and what we are asking the board to decide. Plain English, no jargon, under 250 words.
Five "Is this OK?" questions for volunteersYou're adding the policy to an induction.
Write five short "Is this OK?" questions to help volunteers understand our AI policy. Use everyday situations from a small charity that [what you do]. Give the answer and a one-line reason after each. Our policy is: [paste the policy].
AI for community groups
An agenda that finishes on timeThe last meeting ran to two hours and decided nothing.
Write an agenda for a [60]-minute committee meeting of a [type of group]. We need to cover: [list the items]. Put the decisions first and the updates last. Give each item a time and say whether it is "decide", "discuss" or "note". Leave five minutes at the end to agree who does what.
Minutes from your notesYou took rough notes and the minutes are due.
Turn these rough notes into clear minutes. Use these headings: present (leave a gap), decisions made, actions with who and by when, items carried over, date of next meeting. Do not add anything that is not in my notes. If something is unclear, list it at the end as a question for me. Notes: [paste, with names swapped for roles]
Tip: Use roles such as "Chair" and "Treasurer" in your notes, and add names yourself afterwards. Leave confidential items out altogether: private matters, safeguarding, anyone's health or money.
An AGM notice people will readThe constitution says you must give notice, and nobody comes.
Write a notice for the annual general meeting of [type of group] on [date] at [time] in [place]. Explain in two plain sentences what an AGM is for and why it is worth coming. List what will happen: reports, accounts, electing the committee, any other business. Say how to put yourself forward and by when. Warm, short, under 150 words.
Tip: Check your constitution for how much notice you must give and what the meeting has to cover.
One notice, three lengthsThe same news has to go on WhatsApp, the noticeboard and the newsletter.
Here is our news: [what, when, where, who it is for, any cost, how to book]. Write it three ways: 1. A WhatsApp message under 50 words. 2. A noticeboard notice with a clear heading and the key facts as a short list. 3. A friendly newsletter paragraph under 120 words. Keep every date, time and price exactly the same in all three.
Wording for a posterYou have the event and need words that fit on one sheet.
Write the words for a poster for [event] on [date, time, place]. A headline of six words or fewer, one line saying who it is for, three short reasons to come, and one line on how to book or just turn up. Nothing else.
The same notice in two languagesYour community reads more than one language.
Translate this notice into simple, natural [language, e.g. Bengali, Urdu, Arabic, Polish, Welsh]. Keep the dates, times, prices, names and addresses exactly as they are. Then show the English and the translation one under the other, ready to print. Notice: [paste]
Tip: Ask someone who reads the language to check it before it goes out. AI translations can sound stiff or get a word wrong.
A month of postsThe group's page has been silent since the summer fair.
Plan four weeks of posts for the Facebook page or WhatsApp channel of a [type of group]. Two a week. Mix: what is coming up, a thank-you, a photo idea, a simple question to get replies, and a call for helpers. Write each post in under 60 words. Our news this month: [list it].
Ask for helpers without the guiltThe same four people do everything.
Write a short, cheerful message asking for helpers for [event or task] on [date]. Say exactly what each job is and how long it takes. [Say that no experience is needed, if that's true.] Offer a small job for people who can only spare 30 minutes. Say how to reply. Under 100 words. No guilt.
Tip: If the job involves children or adults at risk, your safeguarding policy and its checks still apply.
A fair rotaYou need cover for every week and nobody should get three in a row.
Make a rota for [task] for the next [8] weeks. The helpers are: [first names or initials]. Each slot needs [number] people. Nobody should be on two weeks running. These people can't do these dates: [dates only, no reasons]. Show it as a simple table, then list how many slots each person has so I can see it is fair.
Tip: Use first names or initials only, and check the finished rota yourself before you send it round. If it covers children or adults at risk, check it against your supervision rules too.
An honest appealThe roof, the minibus or the kit needs paying for.
Write a fundraising appeal for [what the money is for] for a [type of group]. We need [amount] by [date]. Say plainly what the problem is, what the money will pay for, and what difference it makes to the people who use the group. Say how to give and leave a gap for the details. Warm and honest, with no exaggeration and no pressure. Under 180 words.
A thank-you that sounds meantThe event is over and people gave their time or money.
Write a thank-you message from [type of group] after [event or appeal]. We raised [amount] and [number] people helped. Say what the money or the help will make possible. Thank the helpers by job, not by name, so nobody is missed. Under 100 words.
The treasurer's report in plain EnglishThe figures are right, and nobody at the meeting understands them.
Write a short treasurer's report for a committee meeting in plain English. Money in this period: [amounts and type, e.g. subs, a grant, fundraising. No donor or member names]. Money out: [amounts and what for]. Balance now: [amount]. Anything unusual: [explain]. Say in one sentence whether we are in a better or worse position than last time and why. Do not change any of my numbers.
Tip: Type the figures in yourself and check them against your records. AI is good at wording and can be poor at arithmetic.
Run an AI taster session
Activity 1: ask it to explain somethingTen minutes. There is no wrong way to do this one.
Explain [something you've always nodded along to] in plain English, as if I were a clever friend who has never been told. Keep it to five sentences.
Tip: If a pair finishes early, get them to type "shorter" or "explain that to a ten-year-old" and see what changes.
Activity 2: the message you've been putting offTen minutes. Everyone has one.
Help me write a short, polite message to [who, e.g. a landlord, a neighbour, a company] about [what, real or made up]. I want to [ask, complain, say thank you, say no]. Friendly but clear, under 100 words. Leave gaps for names.
Activity 3: catch it outEight minutes. This is the one that matters most.
Tell me five facts about [something you know very well, e.g. your home town, your trade, your favourite team. Not a person].
Tip: Ask the room, "What did it get wrong?" People who have seen it make a mistake remember to check it. If it gets everything right, ask about something more local, or ask where each fact came from.
AI for recruiters
Turn a messy brief into a clear role summaryA client has sent a rambling email, or you've come off a call with scribbled notes.
I'm a recruiter. Here are my rough notes from a client about a role: [paste your notes, without confidential details]. Turn them into a one-page role summary with: the job in one sentence, must-haves, nice-to-haves, salary and location, and why someone would want it. Then list the questions I still need to ask the client.
Tip: Send the "questions to ask" back to the client. It makes you look sharp and saves a wasted shortlist.
Write a job advert people actually readYou have the role summary and need an advert for a job board or LinkedIn.
Write a job advert for a [job title] at [type of company, e.g. a 40-person logistics firm in Leeds]. Must-haves: [list]. Salary: [range]. Working pattern: [e.g. hybrid, 3 days in the office]. Open with what the person will actually do in a normal week. Use plain English, no buzzwords, no more than 250 words, and inclusive language. End with how to apply.
Tip: Ask for "a version for LinkedIn in under 100 words" as a follow-up.
Check an advert for bias and jargonBefore you post anything.
Review this job advert: [paste it]. Point out any wording that could put off good candidates because of their age, gender, background or disability, and any jargon or vague phrases. Suggest a plainer alternative for each one.
Build a Boolean search stringYou're searching LinkedIn, a job board or your own database.
Build a Boolean search string to find [job title] candidates. Include these alternative job titles: [list any you know, or say "suggest some"]. Must-have skills: [list]. Location: [place]. Exclude: [e.g. recruiters, interns]. Give me one version for LinkedIn and one for a CV database, and explain each part in a line so I can edit it.
Tip: Ask for "a tighter version" and "a wider version" so you can adjust to how many results you get.
Find where else to lookThe usual search is dry.
I'm hiring a [job title] in [location/sector]. Suggest ten other job titles these people might hold, five kinds of company they might be working at now, and five places online or in person where they spend time. Explain your thinking briefly for each.
Write a first message that doesn't sound like a templateYou've found someone promising and want a reply.
Write a short first message to a possible candidate for a [job title] role. What I can say about the role: [two or three real selling points]. What caught my eye about them: [something specific and public, e.g. "you led a warehouse move"]. Under 80 words, friendly, no hype, and end with an easy question. Give me three versions with different openings.
Tip: Add one true, specific detail about the person yourself. It's the line that gets the reply.
Create screening questions for a first callBefore a 15-minute screening call.
Write eight screening questions for a [job title] role. Must-haves are: [list]. Mix practical questions (notice period, salary, location) with ones that show whether they've really done [the key skill]. For each question, tell me what a strong answer sounds like.
Tidy your call notes into a candidate summaryAfter a call, while it's fresh.
Here are my rough notes from a screening call for a [job title] role: [paste notes, with identifying details removed]. Write a summary for the client: five bullet points on fit against these must-haves: [list], any concerns to probe at interview, salary and notice period. Only use what's in my notes. If something is missing, say "not covered".
Tip: Use initials or "Candidate A" in the notes you paste.
Chase a client who's gone quietYou sent a shortlist four days ago and heard nothing.
Write a short, polite follow-up email to a client who hasn't replied about the shortlist I sent on [day]. I want feedback on the CVs and interview dates. Mention that [one true reason for speed, e.g. two candidates have other interviews this week]. Under 90 words, warm, not pushy.
Tell a candidate "no" kindlyYou owe someone an answer. Everyone deserves one.
Write a kind, honest message to a candidate who wasn't chosen for a [job title] role after [stage, e.g. a first interview]. The main reason I can share is: [reason]. Thank them, give one useful piece of feedback, and say I'd like to stay in touch about [type of roles]. Under 110 words.
Prepare a candidate for interviewThe day before an interview.
My candidate has an interview for a [job title] role at [type of company]. The interview is [format, e.g. 45 minutes with the hiring manager]. Write a one-page prep sheet: what the client cares about most ([list]), ten likely questions, how to structure answers with real examples, and three good questions to ask at the end.
Plan your week around the roles that payMonday morning, with too many open roles.
I'm a recruiter with these open roles: [list each with client, fee, how long it's been open, and stage]. Help me decide where to spend my time this week. Rank them by likely fee against effort, tell me the next action for each, and point out any I should have an honest conversation with the client about.
AI for consultants
Get up to speed on an industry in 20 minutesYou start with a new client on Monday and don't know the sector.
I'm a consultant starting work with a client in [industry, e.g. UK social housing]. Give me a briefing: how organisations in this sector make and spend money, the five biggest pressures on them right now, the jargon I'll hear with plain-English meanings, and the questions a smart outsider should ask in week one. Tell me which points I should verify, because your information may be out of date.
Tip: Ask it "what would an insider roll their eyes at in that summary?" to find the gaps.
Write a stakeholder interview guideBefore discovery interviews.
Write an interview guide for a 45-minute discovery interview with a [role, e.g. head of customer service] at [type of organisation]. We're looking at [the problem area, described generally]. Include an opening that puts them at ease, ten open questions that move from their day-to-day to the root causes, follow-up probes for each, and a closing question that surfaces what I didn't think to ask.
Map a process from a descriptionSomeone has explained how a job gets done, and you need it on one page.
Here's a general description of how a process works at a client: [describe the steps in your own words, with no names or confidential figures]. Turn it into a numbered process map as a table: step, who does it, tool used, rough time, and what can go wrong. Then mark the steps where delays, rework or handovers are most likely.
Tip: This is the heart of discovery. Each step, who does it, which tool, how long.
Spot where AI or automation could helpYou have the process map and the client asks "where could AI help?"
Here is a process as a list of steps: [paste your anonymised steps]. For each step, say whether it's a good fit for AI help, simple automation, or should stay with a person, and why. Be cautious: flag any step where errors would be costly or where personal data is involved. Finish with the two changes likely to give the most benefit for the least risk.
Turn interview themes into findingsAfter interviews, with a page of your own notes.
I've finished discovery interviews. These are the themes I heard, in my own words: [list them, anonymised]. Group them into four or five findings. For each, write a one-line headline that states the "so what", the evidence I should cite, and the question a sceptical executive would ask.
Tip: Write the themes in your own words first. Don't paste raw transcripts with names in.
Pressure-test your recommendationBefore you show the client.
My recommendation to a client is: [describe it generally]. Act as a sceptical finance director. Give me the eight hardest questions you'd ask, the weakest point in my logic, and what evidence would change your mind.
Build an options tableThe client needs to choose and you want to be even-handed.
A client needs to choose between these options: [list them]. Their priorities are [e.g. cost, speed, risk, staff impact]. Build a comparison table scoring each option against each priority, with a one-line reason for each score. Then state what would have to be true for each option to be the right choice.
Draft a proposal structureYou've had a good first call and need to send something by Friday.
Draft a proposal outline for a consulting project. The client is [type of organisation]. Their problem: [in a sentence]. What I'd do: [approach, in a few lines]. Timescale: [weeks]. Write: a summary of their situation in their words, objectives, approach in phases with what they get at the end of each, what I need from them, and assumptions. Leave fees as a placeholder.
Outline a deck with a storylineYou have findings and a blank slide.
Outline a [10]-slide deck for [audience, e.g. an executive team]. The one thing I need them to decide is: [decision]. My main findings are: [list]. Give each slide a headline that is a full sentence making a point, the one chart or evidence it needs, and a note on what to say. Put the recommendation on slide 2.
Tip: Read the headlines alone, top to bottom. If they tell the story, the deck works.
Write the executive summaryThe last thing you write, and the only page some people read.
Write a one-page executive summary. Situation: [two lines]. What we found: [three points]. What we recommend: [the recommendation]. What it costs and returns: [in general terms]. What we need decided: [the ask]. Plain English, no jargon, under 250 words.
Turn meeting notes into actionsStraight after a client meeting.
Here are my notes from a client meeting, with names replaced by roles: [paste]. List the decisions made, the actions with an owner and a date for each, the open questions, and anything that sounded like a risk. Then draft a short follow-up email to the client confirming them.
Write the weekly status updateFriday afternoon.
Write a weekly status update for a client project. Done this week: [list]. Planned next week: [list]. Risks or blockers: [list]. Decisions needed from the client: [list]. Keep it under 150 words, lead with anything they need to act on, and use a calm, factual tone.
AI for small business owners
Introduce your businessAt the start of any chat.
I run [type of business] in [place]. Our customers are mostly [who]. We're known for [what makes you different]. I like to sound [e.g. warm and down to earth, never pushy]. Keep this in mind for everything I ask next. Just reply "Got it".
Tip: Save this in your phone's notes so you can paste it each time.
Reply to a bad reviewA one-star review has ruined your morning.
Write a reply to this review of my business: [paste the review]. What actually happened from our side: [your side, briefly]. Be calm and polite, say sorry for what we got wrong, don't argue, and invite them to contact us at [how]. Under 80 words. Other customers will read this, so make us look fair.
Tip: Never paste the customer's full name or details. The wording of the review is enough.
Reply to a good reviewSomeone's said something lovely. Replying helps other people find you.
Write three different short thank-you replies to this review: [paste it]. Mention something specific they said, sound like a real person, and keep each under 40 words.
Answer the questions you get every dayYou're typing the same replies again and again.
These are the questions customers ask me most: [list them]. Here are the true answers: [your answers, roughly]. Write a short, friendly ready-to-send reply for each one that I can save and reuse, and a single FAQ I can put on my website or pin on social media.
Say no politelyA customer wants a refund, discount or favour you can't give.
Write a polite message saying no to a customer who has asked for [what they want]. Our policy is [the rule]. I can offer [anything you can do instead]. Be kind and clear, don't over-apologise, and keep it under 90 words.
Chase a late payment, three waysAn invoice is overdue and you hate asking.
Write three payment reminders for invoice [number] for [amount], which was due on [date]. One: a friendly nudge. Two: a firmer reminder a week later. Three: a final notice that stays polite and mentions [your late-payment terms]. Each under 80 words, with the amount, due date and how to pay: [payment details placeholder].
Tip: Send the first one a few days after the due date, and space the others a week apart.
Write a quote that wins the jobYou've seen the job and need to send a price.
Write a clear quote for a customer. The job: [what you'll do]. Price: [amount, and what it includes]. Not included: [anything extra]. When I can start: [date], and how long it takes: [time]. Payment terms: [terms]. Make it easy to say yes to, plain English, and add one line on why they can trust us: [e.g. 12 years in business, insured].
Work out a fair priceYou're not sure what to charge for something new.
Help me price [product or service]. My costs for each one are: [materials, time, anything else]. I'd like to earn [amount] an hour for my time. Similar businesses near me charge about [range, if you know]. Show me the sums step by step, suggest a price and a "good, better, best" set of three options, and tell me what to check.
Tip: It can't know your local market. Check its numbers against what others near you charge.
A month of social posts in ten minutesYou know you should post more, and never know what to say.
Give me 12 post ideas for my business's [Instagram/Facebook] for the next month. Mix: behind the scenes, a customer question answered, a tip, a product or service in action, and a team or local story. For each, write the caption in my voice, under 60 words, and suggest the photo I should take. No hashtag walls: three at most.
Write your Google Business Profile descriptionPeople find you on Google Maps, and your description is blank or ten years old.
Write a description for my Google Business Profile. We are [what you are] in [area]. We offer [main things]. People choose us because [reasons]. Plain and friendly, under 700 characters, with the things people search for ([e.g. "dog groomer in Walthamstow"]) used naturally, once.
Write a sign, a menu line or a flyerYou need words on a wall or through a letterbox.
Write the wording for a [sign/flyer/menu section] about [what it's for]. The key facts are: [details, dates, prices]. Lead with the most useful thing for the customer, use as few words as possible, and give me three headline options.
Draft a staff rotaSunday night, with a rota to fill.
Make a weekly rota. Opening hours: [hours for each day]. I need [number] people on at quiet times and [number] at busy times, which are [when]. Staff and their availability: [list each person, their hours limit and days they can't work]. Share weekends fairly. Show it as a table by day, then list each person's total hours so I can check it.
Tip: Check it against real availability. It can miscount hours, so ask it to show each person's total.
Write a job advert for your shop window and onlineYou need someone, quickly.
Write a job advert for a [role] at my [type of business] in [area]. Hours: [hours]. Pay: [pay]. They'll be doing: [main tasks]. I'm looking for someone who is [qualities]. Experience: [needed or not]. Friendly, honest, under 150 words, and end with how to apply. Then a 30-word version for the window.
Write a simple how-to for a new starterThe same things get explained to every new person.
Turn these rough notes into a simple step-by-step guide for a new member of staff on how to [task, e.g. close up at the end of the day]: [your notes]. Numbered steps, short sentences, and a checklist at the end they can tick off.
Plan a quiet-season offerA slow month is coming.
My [type of business] is quiet in [month/time]. Our regulars are [who]. Suggest five simple offers or events that could bring people in without big discounts. For each: what it is, what it costs me, how to tell people about it, and how I'd know it worked.
AI for freelancers
Describe what you do in one clear lineYour website, your bio and "so what do you do?" all need the same answer.
I'm a freelance [what you do]. My best clients are [who]. The problem I solve for them is [problem], and the result they get is [result]. Write ten one-line descriptions of what I do, in plain English, with no buzzwords. Then pick the three clearest and say why.
Write a pitch to a client you'd loveYou've spotted a business you could really help.
Write a short email introducing myself to [type of business]. Something specific I noticed about them: [observation]. How I could help: [one idea]. Proof I can do it: [one result or past client type]. Under 110 words, friendly, no hard sell, ending with a low-pressure question.
Tip: One true, specific observation about their business does more than three paragraphs about you.
Turn a call into a proposalThe call went well and they said "send me something".
Write a proposal from these notes on a client call: [your notes, without confidential details]. Include: their problem in their own words, what I'll deliver, what's not included, the timeline, the price as [amount or placeholder], payment terms of [terms], and the next step. One page, plain English, confident.
Work out your day rateYou're guessing, and probably guessing low.
Help me work out a day rate. I want to take home about [amount] a year. My yearly business costs are about [amount]. I expect to have paid work on [number] days a year after holidays, sick days, admin and finding work. Show me the sums step by step, including a rough allowance for tax of [percentage], and give me a day rate, a half-day rate and an hourly rate.
Tip: Tax and pension rules depend on where you live, so check the numbers with an accountant or your tax office's own guidance.
Price a project three waysA client asks "how much?" and you don't want to lose them or undersell.
A client wants [the project]. I estimate it's [days/hours] of work at [your rate]. Give me three packages: a basic one, a standard one, and a premium one with something extra that's valuable to them and easy for me. Name each, list what's included, and suggest prices.
Write a clear scopeBefore you start. The page that stops "can you just…" later.
Write a scope of work for this project: [describe it]. List exactly what I'll deliver, how many rounds of changes are included ([number]), what counts as extra and how it's charged, what I need from the client and by when, and the timeline. Plain English, one page.
Handle "can you just…"The client wants something outside the agreement.
A client has asked for [the extra thing], which wasn't in our agreed scope of [the scope]. Write a friendly reply that says I'm happy to do it, explains it's additional, and gives the cost ([amount]) and the effect on the deadline. Keep it positive and short.
Raise your ratesYou haven't put prices up for two years.
Write an email to an existing client telling them my rate will go from [old] to [new] from [date]. Thank them for the work so far, give the notice clearly, and don't apologise or over-explain. Under 100 words.
Say no to work that isn't rightWrong fit, wrong budget, or you're full.
Write a polite email turning down a project because [honest reason]. Thank them for thinking of me, and if it fits, suggest [an alternative: later date, smaller version, or someone else]. Under 80 words.
Chase an invoice, three waysThirty days have passed.
Write three reminders for an unpaid invoice of [amount], number [number], due on [date]. First: a friendly nudge. Second: firmer, a week later. Third: a final reminder mentioning [your late-payment terms]. Each under 80 words with the amount, the date and how to pay.
Ask for a testimonialThe project went well. Ask now, while they're pleased.
Write a short email asking a happy client for a testimonial about [the project]. Make it easy: suggest three questions they could answer in a line each (what the problem was, what it was like working together, what result they got). Under 90 words.
Plan your week around paid workClient work, admin and finding the next job all want the same hours.
This week I have these client deadlines: [list]. I also need to do: [admin, marketing, invoices]. I have about [hours] to work. Plan my week day by day, protect two blocks for finding new work, and tell me what to drop or push back if it doesn't fit.
AI for teachers
Draft a lesson planSunday evening, with five lessons still to plan.
Plan a [length]-minute lesson for [year group/age] on [topic] in [subject]. The learning objective is: [objective]. The class already knows: [prior learning]. Include a five-minute starter that checks prior knowledge, a clear explanation with an example, a main activity, a check for understanding, and a plenary. Suggest what I need to prepare.
Tip: Tell it what the class did last lesson and it will build on it.
Plan a sequence of lessonsA new unit, and a blank medium-term plan.
Outline a sequence of [number] lessons on [unit] for [year group] in [subject], following [curriculum or exam board]. For each lesson give the objective, the key knowledge, one main activity and how I'd check understanding. Build in retrieval of earlier lessons and finish with an assessment task.
One task, three levelsThe class has a wide range, and one worksheet won't do.
Here is a task for [year group]: [paste the task]. Write three versions: one with more support (sentence starters, a worked example, simpler vocabulary), one at the expected level, and one that stretches further. Keep the same learning objective in all three.
Explain a hard idea five waysYou've explained it your usual way, and half the room looks blank.
Give me five different ways to explain [concept] to [age group]: an everyday analogy, a visual I could draw on the board, a short story, a hands-on demonstration, and a common misconception to address directly.
Write a quiz with answersYou need a retrieval quiz for tomorrow.
Write a ten-question quiz on [topic] for [year group]. Mix six multiple-choice questions, with wrong answers based on common misconceptions, and four short-answer questions. Order them from easier to harder and add an answer key with a one-line explanation for each.
Tip: Ask for "plausible wrong answers based on common misconceptions" for better multiple-choice.
Write a model answer and a weaker onePupils need to see what "good" looks like.
Write two answers to this question for [year group/level]: [question]. One should be a strong answer and one a middling answer with typical mistakes. Then list the differences between them as a checklist pupils could use to improve their own work. Base it on these marking criteria: [paste criteria].
Create a reading text at the right levelThe article you found is perfect, and far too hard.
Write a [length]-word text about [topic] for pupils aged [age] with a reading age of about [age]. Use short sentences, explain these key words in context: [words], and add five comprehension questions: three on retrieval, two on inference.
Generate discussion questionsYou want talk, not silence.
Write eight discussion questions on [topic/text] for [year group]. Start with two that everyone can answer, then move to questions that need evidence, and end with two that have no single right answer. Add a follow-up prompt for each.
Build a comment bankThirty reports are due by Friday.
Write a bank of report comments for [subject], [year group]. Give me five comments each for: excellent progress, steady progress, and needs more effort. Each should be two sentences: one on what the pupil does well, one specific next step. Use [NAME] as a placeholder, no jargon, and a warm, professional tone.
Tip: Add the personal detail yourself, in your school's system. No names in the AI tool.
Write whole-class feedbackYou've marked a set of books and seen the same three mistakes.
I've marked a class set of work on [task]. Common strengths: [list]. Common mistakes: [list]. Write a whole-class feedback sheet for [year group] with: what we did well, the three things to fix with an example of each, and a ten-minute improvement task.
Write a tricky email to a parentA sensitive message that has to be right.
Write an email to a parent about [the situation, without the pupil's name]. I want to explain what happened, what the school is doing, and what I'd like from them. The tone should be calm, respectful and on the same side as the parent. Under 150 words. Use [PUPIL] and [PARENT] as placeholders.
Tip: Describe the situation in general terms. Add the pupil's name yourself afterwards.
Turn a policy into plain EnglishA long document has landed, and staff or parents need the short version.
Summarise this document for [audience, e.g. parents / new staff] in plain English: [paste a non-confidential document]. Give me the five things they need to know, anything they need to do and by when, and a short version I could put in a newsletter.
AI for SENCOs and TAs
Rewrite a text at a different reading levelThe class text is too hard for one group.
Rewrite this text for a pupil who reads at about a [Year 2] level but is in [Year 5]. Keep the same key facts and the age-appropriate topic. Short sentences, common words, and explain these terms in brackets the first time they appear: [key terms]. Text: [paste]
Tip: Paste text you're allowed to copy, such as your own worksheet.
Break a task into small stepsA pupil is overwhelmed by a multi-part task.
Break this classroom task into small, numbered steps for a pupil who finds it hard to hold several instructions at once. One action per step, each starting with a verb, no more than eight words per step. Add a tick box after each one. Task: [describe the task]
Three versions of one worksheetYou need the same learning at three levels of support.
Here is a set of questions on [topic] for [year group]: [paste]. Make three versions: 1. With sentence starters and a word bank. 2. With a worked example first. 3. An extension with one "explain why" question. Keep the learning aim the same in all three.
Words for a visual timetable or now-and-next boardYou're making visual supports and need consistent wording.
Write short labels for a visual timetable for a [primary or secondary] school day with these activities: [list them]. Two or three words each, in the same pattern, starting with a verb where possible. Then suggest a simple picture idea for each.
Draft a social storyA change or a tricky situation is coming up.
Write a short social story in the first person about [the situation, e.g. going on a school trip by coach, a fire drill, having a supply teacher]. For a pupil aged about [age]. Six to eight short sentences, calm and positive, saying what will happen, what I can do if I feel worried, and who can help. No names.
Tip: Use "I" and a general situation. Add the pupil's name yourself, on paper.
A plain-English letter to parentsA letter to all parents is accurate but hard going.
Rewrite this letter to parents in plain English, at a reading age of about 11. Keep every fact, date and action the same. Warm and respectful tone. Put what the parent needs to do, and by when, at the top. Letter: [paste a general letter or template that has no details about any child]
Tip: Use this for whole-class or whole-school letters. A letter about one child stays out of AI, even with the name removed.
Explain a term to a parentA parent asks what a word in a report means.
Explain the term "[e.g. working memory, phonological awareness, sensory processing]" in plain English for a parent, in under 100 words. Give one everyday example of what it can look like at home and one simple thing that often helps. Do not diagnose or give medical advice.
An agenda for a review meetingYou want the meeting to end with clear actions.
Write an agenda for a 45-minute review meeting about a pupil's support, with parents and staff present. Include time for the family's view first, what is working, what isn't, agreed next steps with who does what by when, and how we'll keep in touch. Use general headings only, with no pupil details.
Quick practice questionsYou have ten minutes with a small group.
Write ten quick practice questions on [topic] for a pupil in [year group] working at about [level]. Start easy and get slightly harder. Put the answers at the end. Add two ways to make any question easier if a pupil is stuck.
Calm words for a hard momentYou want consistent language across the adults in the room.
Suggest five short, calm phrases an adult could use to support a pupil who is becoming overwhelmed in class. Each under ten words, giving a choice or a next step, not a telling-off. Then give five phrases to avoid and why.
Tip: Agree the final wording with the class teacher or SENCO before using it.
AI for charities and community groups
Understand what a funder really wantsYou've found a fund and a twelve-page guidance document.
Here is the guidance for a grant: [paste the public guidance]. Tell me in plain English: who they want to fund, what they won't fund, what they care about most, the deadline and what I must send. Then list the questions I should be able to answer before I apply.
Check whether you're a good fitBefore you spend a week on a bid you can't win.
A funder's priorities are: [paste or summarise]. Our project: [describe it in a few lines]. Be honest: how well do we fit? Where are we strong, where are we weak, and what would make our case stronger? If we're a poor fit, say so.
Draft an answer to a bid questionThe blank box that says "Describe the need for your project (300 words)".
Draft an answer to this funding question: [paste the question and word limit]. The facts: [what you do, who for, the need you see, your evidence and numbers, what the money will pay for]. Use only the facts I've given. Plain English, specific, no jargon, within the word limit. Mark anything I should add evidence for with [EVIDENCE NEEDED].
Tip: Paste your own facts and figures. Don't let it supply statistics, because it may invent them.
Write outcomes and how you'll measure themThe funder asks what will change, and how you'll know.
Our project will [what you'll do] for [who]. Suggest four realistic outcomes, written as changes for the people we support. For each, suggest one simple way a small team could measure it without heavy paperwork.
Build a simple budget explanationYou have the numbers and need the words around them.
Here is our project budget: [list each cost and amount]. Write a short budget explanation for a funder: what each cost is for and why it's needed. Check my addition and tell me if any line looks unclear or likely to raise a question.
Write an impact story, safelyYou have a brilliant story, and a real person to protect.
Write a 200-word story about how our service helped someone. Here's what happened, with the name and identifying details already changed: [the anonymised story]. Tell it with dignity: the person is the hero, not us. Start with a moment, not a statistic, and end with what changed. Add a note saying the name has been changed.
Tip: Get the person's permission, and change the details before you paste, not after.
Turn one story into a week of postsSocial media is the job nobody has time for.
Here's a story or piece of news from our charity: [paste it, anonymised]. Turn it into five short social media posts for the week: one telling the story, one with a fact about the need, one thanking supporters, one asking for volunteers or donations, and one behind-the-scenes. Each under 60 words, warm, with a clear ask in two of them.
Write a thank-you that doesn't sound like a receiptSomeone has given money or time. A good thank-you brings them back.
Write a thank-you message to [a donor / a volunteer / a local business] who [what they did]. Tell them the specific difference it made: [the difference]. Warm and personal, under 100 words, no jargon, and no asking for more.
Write a volunteer advertYou need help on Tuesday afternoons.
Write an advert for a volunteer [role] at [your organisation]. What they'll do: [tasks]. When: [times]. What they'll get out of it: [training, experience, company, expenses]. No experience needed except [anything essential]. Friendly, clear, under 150 words, and end with how to get in touch.
Write a simple welcome guideNew volunteers ask the same ten questions.
Turn these notes into a one-page welcome guide for new volunteers: [your notes: where to go, who to ask, what to do on day one, safeguarding contact, expenses]. Friendly, numbered where there are steps, and with a "who to ask about what" list at the end.
Draft a report for trusteesThe board meets on Thursday.
Write a one-page update for our trustees. This quarter: [what happened, numbers, money in and out, problems]. Decisions we need from them: [list]. Lead with the decisions needed, then highlights, then risks. Plain English, factual, under 300 words.
Turn a policy into plain EnglishYou've been sent a template policy written by a lawyer.
Here's a policy document: [paste a non-confidential policy]. Write a plain-English summary for volunteers: what it's for, the five things they must do, and who to tell if something goes wrong. Don't change the meaning. If anything is unclear in the original, tell me.
Tip: Keep the full policy as the official one. Use the summary so people actually read it.
Funding bids with AI
Read the guidance for youThe funder's guidance is twenty pages long.
Here is a funder's guidance: [paste the text]. Tell me in plain English: 1. Who and what they fund. 2. What they will not fund. 3. The questions I must answer and their word limits. 4. What a strong application shows, in their own words. 5. Deadlines and documents I need. Quote the page or section for each point so I can check it.
Tip: Published guidance is public, so it is safe to paste.
Are we a good fit?You're not sure this fund is worth the hours.
Based on this funder's priorities: [paste the priorities]. And this description of our project: [describe it in general terms, no names]. List where we clearly fit, where we partly fit, and where we don't. Be blunt. Then suggest three questions I should ask the funder before applying.
Plan each answer before writing itYou're staring at an empty box.
The question is: "[paste the question]" with a limit of [number] words. Don't write the answer. Give me a bullet-point plan: what the funder wants to learn, the three or four points I should cover, and what evidence would make each point convincing. Then ask me questions to get the details only I know.
Tighten my draft, keep my voiceYour answer is honest but too long.
Here is my draft answer: [paste your draft, with no names of people we support]. Cut it to [number] words. Keep my voice and my specific details. Remove jargon and repetition. Do not add any facts, numbers or claims that are not in my draft. Show me what you cut.
Be the assessorYou want to know how it reads from the other side of the desk.
You are assessing funding applications against these criteria: [paste the criteria]. Here is my answer: [paste]. Score it against each criterion out of 5, explain why, and tell me the one change that would improve the score most. Point out anything vague, any claim without evidence, and any sentence that sounds generic.
Tip: This is practice. It is not the score the funder will give you.
Turn numbers into outcomesYou have activity figures but the question asks about difference made.
Here is what we did last year: [your real figures, e.g. 40 sessions, 120 people, 85 feedback forms]. Here is what people told us changed: [themes from feedback, with no names and no quotes that could identify anyone]. Help me word two or three outcome statements that are honest about what we can and can't prove. Do not invent any numbers.
Tip: Use your real totals. Never ask AI to estimate or invent figures.
Does the budget tell the same story?The words and the spreadsheet were written on different days.
Here is my project description: [paste]. Here are my budget lines: [paste the lines and amounts, with no named people's pay]. List anything described in the project that has no budget line, any budget line the description doesn't explain, and anything a funder might question. Do not change my figures.
The last read-throughIt's nearly the deadline.
Proofread this application answer for spelling, grammar and clarity. List each change you suggest and why, rather than rewriting it. Flag any sentence over 30 words and any acronym I haven't explained. Text: [paste]
AI for email and meetings
Reply when you know the answer but not the wordsThe most common email problem of all.
Write a reply to this email: [paste it, with private details removed]. What I want to say: [your answer, in rough words]. Keep it [friendly/formal], under [100] words, and end with a clear next step.
Shorten a long threadYou've been copied in on message 14 of a conversation.
Summarise this email thread: [paste it]. Tell me: what it's about in two sentences, what's been decided, what's still open, and what, if anything, I'm being asked to do and by when.
Say no without burning the bridgeYou can't take it on, and you want to keep the relationship.
Write a polite email declining [the request]. The honest reason is [reason]. I'd like to offer [an alternative, if any]. Be warm, clear and brief, with no long apology. Under 90 words.
Chase without naggingYou asked a week ago and heard nothing.
Write a short follow-up to an email I sent on [date] asking for [what]. I need it by [date] because [reason]. Make it friendly, assume they're busy rather than rude, and make it easy to answer in one line.
Tip: Making it easy to reply is the trick: offer a yes/no question or two options.
Fix the toneYou've written it angry. Don't send it yet.
Here's an email I've drafted: [paste it]. I'm frustrated, and I think it shows. Rewrite it so it's firm and clear about what I need, but calm and professional. Then tell me what you changed and why.
Write a clear requestYou need something from someone busy.
Write an email asking [who, by role] for [what you need]. Put the request and the deadline in the first two lines, then the background in three bullet points, then exactly what I need from them. Subject line included. Under 120 words.
Write an agenda that keeps it shortYou're setting up a meeting and want it to end on time.
Write an agenda for a [length]-minute meeting about [topic] with [who's attending, by role]. The decisions we need are: [list]. Give each item a time, an owner and the outcome we want from it. Put the most important decision first, and tell me what could be handled by email instead.
Prepare for a meeting in five minutesYou've just noticed it starts in ten.
I have a meeting about [topic] with [who, by role]. What I know so far: [background]. What I want from it: [your goal]. Give me the three points I should make, the questions I'm likely to be asked, and one good question I should ask.
Turn notes into minutes and actionsStraight after, while you can still read your own handwriting.
Here are my rough notes from a meeting: [paste them]. Write clear minutes: a two-line summary, decisions made, and a table of actions with an owner and a deadline for each. List anything that was left unresolved. Only use what's in my notes.
Tip: Replace names with roles or initials before you paste.
Write the follow-up emailThe email that makes the meeting worth having.
Write a follow-up email to the people in a meeting about [topic]. The decisions were: [list]. The actions are: [who does what by when]. Next meeting: [date, if any]. Keep it short enough to read on a phone, with the actions as a list.
Catch up on a meeting you missedSomeone has sent you the notes or the transcript.
I missed a meeting. Here are the notes: [paste them, with private details removed]. Tell me what was decided, anything that affects me as [your role], what I've been asked to do, and what I should ask a colleague about.
Plan the week on Monday morningA full calendar and a long to-do list.
Here are my meetings this week: [list with days and times]. Here's my to-do list: [list, with any deadlines]. Help me plan the week: which tasks go in which gaps, what I should move or decline, and the three things that must be done by Friday. I work best on focused tasks in the [morning/afternoon].
Get paid faster
A quote from your notes in five minutesYou've seen the job and want the price sent tonight.
Turn these notes into a clear quote for a customer. The job: [what you'll do]. Price: [amount], which includes [materials, labour, VAT or not]. Not included: [extras]. Start date: [date]. How long it will take: [time]. Payment terms: [e.g. 30% deposit, the rest on completion, within 7 days]. Plain English, short paragraphs, easy to say yes to. Do not change any of my numbers.
Tip: Say your notes out loud with the microphone button. It's faster than typing.
Chase a quote without sounding desperateYou quoted a week ago and heard nothing.
Write a short, friendly text to a customer I quoted for [job] on [date]. Ask if they have any questions and mention I have space from [date]. No pressure. Under 50 words.
Ask for a depositYou want money in before you buy materials.
Write a polite message asking for a [amount or %] deposit before I start [job] on [date]. Explain in one line that it covers materials. Say they can pay by [bank transfer, card, link] and leave a gap for the details. Friendly and matter-of-fact, under 80 words.
Put your terms in plain EnglishYou've never written your payment terms down.
Write short payment terms I can put at the bottom of my quotes and invoices. I am a [your trade] in the UK. Payment is due [e.g. within 7 days of the invoice]. I take [bank transfer, card]. Deposits are [refundable or not, and when]. Extra work is [priced and agreed before it starts]. Five short lines, plain English, firm but friendly.
Tip: If you work for members of the public, they may have a legal right to cancel, especially when the job is agreed in their home. Check the rules before you call a deposit non-refundable.
Wording for the invoiceThe work is finished and you want the invoice out the same day.
Write the wording for an invoice email. Leave a gap for the customer's name. Job: [what was done] finished on [date]. Amount due: [amount]. Due by: [date]. Say payment is by [bank transfer, card] and leave a gap for the details. Thank them for the work in one line and ask them to reply if anything is unclear. Under 90 words. Do not change any of my numbers.
Thank you, and a reviewThey've paid and they're happy.
Write a short thank-you message to a customer who has just paid for [job]. Ask if they'd leave a review on [Google, Checkatrade, Facebook] and include this link: [link]. Warm, not pushy. Under 60 words.
Reminder one: the friendly nudgeThe invoice is a few days late.
Write a friendly reminder for an invoice that is [number] days overdue. Leave a gap for the customer's name. Invoice for [job], [amount], was due on [date]. Assume they have simply forgotten. Leave a gap for how to pay. Under 60 words.
Reminder two: firm and clearTwo weeks late and no reply.
Write a firmer but still polite second reminder. Invoice for [job], [amount], was due on [date] and I reminded them on [date]. Ask for payment by [new date] and ask them to tell me today if there is a problem. No threats. Under 80 words.
Offer a payment planThey've told you they can't pay it all at once.
Write a message offering a payment plan for an overdue invoice of [amount]. The plan: [e.g. three payments of X on these dates]. Ask them to confirm in writing by replying to this message. Understanding in tone, but clear that the plan needs to be kept. Under 90 words.
The final reminderA month late and still nothing.
Write a final reminder for an invoice of [amount] for [job], due on [date]. I have reminded them on [dates]. Say that if it is not paid by [date] I will [the next step you have decided on]. Calm and factual, no insults, under 100 words.
Tip: Only name a step you will really take. If your customer is another business, UK law lets you add interest and a fixed charge to a late invoice. Read the rules on GOV.UK before you mention it.
AI for estate agents
Write a property description from your notesYou're back from a valuation with a page of notes.
Write a property description for a portal listing. Facts: [type, bedrooms, bathrooms, area, key features, condition, outside space, parking, tenure, anything notable]. Nearby: [transport, schools, shops, as facts]. Around 180 words, plain and specific, no clichés like "deceptively spacious", and only use the facts I've given. Start with the strongest feature.
Tip: Ask for "a 60-word version for social media" afterwards.
Three headline optionsThe first line is what gets the click.
Write five short headline options for this property: [key facts]. Each under 12 words, factual, leading with what a buyer would search for.
Check a listing before it goes liveA second pair of eyes at 5.55pm.
Check this property description for typos, anything unclear, any claim that sounds exaggerated or that I'd need evidence for, and anything a buyer would want to know that's missing: [paste it].
Write a weekly vendor updateFriday, and twenty vendors want to hear from you.
Write a short weekly update to a vendor. This week: [number] viewings, [number] enquiries, feedback themes: [themes], portal views: [figure if you have it]. My honest advice: [your advice, e.g. hold / consider a price change]. Warm, straightforward, under 130 words.
Have the price conversationSix weeks on the market and no offers.
Help me write a tactful email to a vendor suggesting a price reduction from [price] to [price]. The evidence: [viewings, feedback, comparable sales]. Be respectful, lead with the evidence, explain what the change is likely to do, and offer a call. Under 150 words.
Follow up a valuation you didn't win yetYou valued it ten days ago and they've gone quiet.
Write a friendly follow-up to a homeowner whose property I valued on [date]. I'd like to know if they have questions and whether they're closer to deciding. Mention one thing specific to their property: [detail]. No pressure, under 90 words.
Turn viewing feedback into a tidy summaryAfter a Saturday of back-to-back viewings.
Here are my rough notes on feedback from today's viewings, with names removed: [paste]. Summarise the common positives, the common objections, and what I should tell the vendor. Only use what's in my notes.
Reply to a portal enquiry so they bookAn enquiry has landed and speed matters.
Write a reply to someone who enquired about [property]. Thank them, answer their question: [question and true answer], offer these viewing slots: [slots], and ask the two things I need to know: their position and timescale. Friendly, under 100 words.
Chase a sale that's stuckThe chain has gone quiet.
Write a polite chaser to [a solicitor / a buyer / a broker] about [what's outstanding] on a sale agreed on [date]. Ask for a clear update and a date. Firm, courteous, under 80 words.
A week of local social postsThe branch page hasn't been updated since spring.
Give me seven social media post ideas for an estate agency in [area]: a local spot, a market fact I can verify, a tip for sellers, a tip for first-time buyers, a behind-the-scenes moment, a recent success without private details, and a question. Write each caption in under 50 words.
AI for accountants and bookkeepers
Chase records without sounding like a robotThe deadline is close and the shoebox hasn't arrived.
Write three reminders asking a client for their records for [type of return or accounts]. I need: [list]. The date I need them by: [date]. One: friendly. Two: firmer, a week later. Three: clear about what happens if they're late, stated generally as [consequence]. Each under 90 words.
Make a "what to send us" checklistNew client, or the same questions every year.
Write a simple checklist for a [type of client, e.g. sole trader / small limited company / landlord] of the records to send their accountant for [type of work]. Plain English, grouped under headings, with a one-line reason for each item. I'll check it against the rules myself.
Write a welcome email for a new clientThey've signed. Start as you mean to go on.
Write a welcome email to a new client of a small accountancy practice. Cover: what happens next, what I need from them and by when, how to send documents safely via [method], how quickly we reply, and key dates as placeholders. Friendly, clear, under 180 words.
Explain a concept without jargonA client asks "what's the difference between profit and cash?"
Explain [concept, e.g. the difference between profit and cash flow] to a small business owner with no finance background. Use one everyday example and keep it under 120 words.
Tip: Use this for concepts, not for rules or rates.
Turn a technical paragraph into plain EnglishYou've written something accurate that no client will understand.
Rewrite this for a client with no accounting background. Keep the meaning exactly the same, and tell me if any part can't be simplified without changing it: [paste your own non-confidential text].
Write the covering note for a set of accountsThe accounts are done. The client wants to know what they mean.
Write a short covering note to go with a client's year-end accounts. The story this year, in general terms: [e.g. sales up, margin down, cash tighter]. Explain what it means, what to watch, and suggest a call. Use [FIGURE] placeholders where numbers go. Under 160 words.
Write an engagement or fee emailScope has grown, or fees are going up.
Write an email to a client explaining that [the scope has changed / our fee will change] from [old] to [new] from [date] because [reason]. Clear, respectful, no over-apologising, under 120 words.
Build a month-end checklistThe process lives in one person's head.
Draft a month-end checklist for a bookkeeper serving a small [type of business]. Order the steps, add a one-line "why" to each, and mark the ones that most often cause errors. I'll adapt it to our software and check it.
Turn a client call into actionsStraight after the call.
Here are my notes from a client call, with names and figures removed: [paste]. List the actions for me, the actions for the client, the deadlines mentioned, and anything I should confirm in writing. Then draft the follow-up email with placeholders.
Write a helpful post for clientsA newsletter or LinkedIn post, to stay front of mind.
I want to write a short, helpful post for my small business clients about [topic]. The facts, which I've checked: [your facts]. Turn it into a friendly 150-word post with a clear takeaway and a suggestion to get in touch.
Tip: Write the facts yourself. Let AI help with the wording, not the rules.
AI for restaurants and cafés
Write menu descriptions that sellThe dish is great and the menu says "chicken, rice".
Write short menu descriptions for these dishes: [list each dish with its main ingredients]. One line each, under 18 words, appetising and honest, with no words like "delicious". Don't add ingredients I haven't listed.
Plan specials around what you haveToo much of something in the walk-in.
I run a [type of place]. I have plenty of [ingredients] to use up this week. Suggest five specials that fit our style: [style]. For each, give a name, a one-line menu description and what else I'd need.
Fill a quiet nightTuesdays are dead.
My [type of place] in [area] is quiet on [day/time]. Our regulars are [who]. Suggest five simple ideas to bring people in that don't rely on heavy discounts. For each: what it is, what it costs me, and how to tell people.
Reply to a bad reviewOne star, and you remember the table.
Write a reply to this review: [paste it]. What happened from our side: [your side]. Stay calm and polite, apologise for what we got wrong, don't argue, and invite them to get in touch at [how]. Under 80 words.
Answer the same questions faster"Do you take bookings? Is there parking? Do you do gluten free?"
Write short, friendly saved replies for these questions, using these true answers: [list each question and answer]. Then turn them into an FAQ for our website and social profiles.
A month of posts in ten minutesThe Instagram page went quiet in March.
Give me 12 Instagram post ideas for my [type of place]: dishes, the team, a supplier, behind the scenes, a regular's favourite, and what's on. Write each caption in my voice, which is [how you sound], under 50 words, and tell me what photo to take.
Draft the rotaSunday night.
Make a weekly rota. Opening hours: [hours]. Busy times: [times]. I need [number] front of house and [number] kitchen at quiet times, and [numbers] at busy times. Staff, roles and availability: [list]. Share weekend shifts fairly. Show it as a table and list each person's total hours.
Tip: Ask it to show each person's total hours, and check them. It can miscount.
Write opening and closing checklistsEvery new starter gets told differently.
Turn these notes into an opening checklist and a closing checklist for a [type of place]: [your notes]. Short tick-box steps in the order they're done. I'll check the food safety steps against our own procedures.
Write a job advertYou need a barista by next week.
Write a job advert for a [role] at my [type of place] in [area]. Hours: [hours]. Pay: [pay]. What they'll do: [tasks]. What we're like to work for: [honest details]. Friendly, under 130 words, ending with how to apply.
Query a price rise or a short deliveryThe invoice doesn't match the order.
Write a polite, firm email to a supplier about [the issue: a price increase / a short or wrong delivery on date]. What I want: [credit / explanation / the old price held until date]. Under 100 words.
AI for hair and beauty salons
A no-show message that keeps the clientThe 2pm didn't turn up.
Write a text to a client who missed their appointment today. Our policy is [your policy, e.g. a 50% charge for no-shows]. Be kind, assume there's a good reason, state the policy clearly, and invite them to rebook. Under 60 words.
Rebooking remindersRegulars who haven't been in for a while.
Write three short texts to remind a client it's time to rebook their [service]. One friendly, one with a gentle nudge, one mentioning [an offer or new availability]. Under 40 words each, in a voice that's [how you sound].
Write a cancellation policy people acceptYou need one, and you don't want to sound harsh.
Write a short cancellation and no-show policy for my [type of salon]. The rules: [notice period, charges, deposits]. Fair, friendly and clear, under 100 words, plus a 25-word version for my booking page.
Announce a price riseCosts are up and you've been putting it off.
Write a message to my clients saying prices will go up from [date]. [Give the new prices or the typical increase.] Thank them for their loyalty, be confident and brief, and don't apologise. Under 90 words, plus a shorter version for an Instagram story.
Build packages and add-onsYou'd like each visit to be worth a little more.
I offer these services and prices: [list]. Suggest five packages or add-ons that give clients good value and raise my average booking. For each, give a name, what's included and a price.
Reply to reviewsGood or bad, a reply shows you care.
Write a reply to this review: [paste it]. [For a bad one: what happened from our side.] Warm and professional, under 60 words. If it's a complaint, apologise for what went wrong and invite them to get in touch privately.
Ask happy clients for a reviewThey said they love it. Ask now.
Write a short, friendly text asking a happy client to leave a review, with the link [link placeholder]. Under 40 words. Give me three versions.
Aftercare advice, written onceYou explain the same aftercare ten times a week.
Turn my aftercare notes for [treatment] into a clear, friendly message I can send after appointments: [your notes]. Short numbered steps, and when to get in touch with me.
Tip: Check it against your training and the product instructions before you send it.
A month of social postsYou take the photos and never post them.
Give me 12 post ideas for my [type of salon]'s Instagram: before and afters, a tip, a product, a team moment, a client question answered, and last-minute availability. Write each caption under 40 words in my voice, which is [how you sound].
Fill a last-minute gapA cancellation has left a two-hour hole tomorrow.
Write a short, upbeat post and a text to regulars about a last-minute appointment available [day and time] for [services]. Under 35 words each, with how to book.
AI for tradespeople
Turn site notes into a clear quoteYou've seen the job and need to send a price tonight.
Write a clear quote for a customer. The job: [what you'll do]. Price: [amount] including [materials, labour, VAT or not]. Not included: [extras]. Start date: [date]. How long: [time]. Payment terms: [terms]. Plain English, easy to say yes to, with one line on why they can trust us: [e.g. 15 years' experience, insured, guarantee].
Follow up a quoteYou quoted a week ago and heard nothing.
Write a short, friendly text to a customer I quoted for [job] on [date]. Ask if they have any questions and mention that I have availability from [date]. No pressure, under 50 words.
Explain the options to a customerThere's a cheap way and a proper way, and they need to choose.
Explain these options to a customer with no technical knowledge: [option A with cost and what it means] and [option B with cost and what it means]. Be fair to both, explain the difference in what they get and how long it lasts, and say which I'd recommend and why: [your reason]. Under 150 words.
Tell a customer about a delay or an extraYou've opened it up and found a problem.
Write a message to a customer explaining that [what you found], which means [the extra work, cost and time]. Be honest and calm, explain why it couldn't be known earlier, and ask them to confirm before I go ahead. Under 110 words.
Write a simple job sheetYou're sending someone else to do it.
Turn these notes into a clear job sheet for [who]: [address area, what needs doing, materials, access, customer notes]. Numbered steps, a materials list, and what "finished" looks like.
Chase an unpaid invoice, three waysJob done, money not in.
Write three payment reminders for invoice [number] for [amount], due on [date]. One: a friendly nudge. Two: firmer, a week later. Three: a final notice mentioning [your terms]. Each under 70 words, with how to pay.
Ask for a deposit or staged paymentsA bigger job, and you're buying the materials.
Write a short, professional message explaining my payment terms for a job worth [amount]: [deposit, stages, final payment]. Explain why, briefly, and make it sound normal. Under 80 words.
Ask for a reviewThe customer is delighted. Ask before you leave the drive.
Write three short texts asking a happy customer to leave a review on [Google / Checkatrade / other], with the link [link placeholder]. Friendly, under 40 words each.
Write up a job for your website or socialsGood before-and-after photos, no words to go with them.
Write a short post about a job I've finished: [what the problem was, what I did, the result, the area, how long it took]. No customer names or addresses. Under 80 words, plain, with a line on how to get a quote.
Reply to a complaintSomeone's unhappy and you want it sorted, not escalated.
Write a calm reply to this complaint: [paste it, without names]. What happened from my side: [your side]. What I'm offering: [what you'll do]. Polite, no blame, clear next step. Under 110 words.
AI for HR and people managers
Write a job descriptionThe last one was written in 2019.
Write a job description for a [job title] at [type of organisation]. The purpose of the role: [one sentence]. Main responsibilities: [list]. Essential skills: [list]. Desirable: [list]. Plain, inclusive language, no jargon, and no requirements that aren't needed to do the job.
Create structured interview questionsYou want every candidate asked the same, fair questions.
Write ten structured interview questions for a [job title]. Base them on these essential criteria: [list]. For each, say which criterion it tests and what a strong, an acceptable and a weak answer would include.
Write a scoring sheetTo compare candidates on evidence, not gut feel.
Create an interview scoring sheet for these criteria: [list]. Use a 1 to 4 scale and describe what each score looks like for each criterion. Add space for evidence notes.
Plan someone's first two weeksA new starter arrives on Monday.
Draft a first-two-weeks plan for a new [job title] at [type of organisation]. Include who they should meet, what they need access to, what to learn in what order, a small first task they can complete in week one, and check-in points with their manager.
Write a welcome emailThe Friday before they start.
Write a warm welcome email to a new starter. Cover: where and when to arrive, who will meet them, what to bring, what the first day looks like, and who to contact with questions. Use placeholders for names. Under 150 words.
Prepare for a difficult conversationYou've been putting it off.
I need to talk to a team member about [the issue, in general terms]. Help me prepare: how to open the conversation, the specific examples I should have ready, questions to understand their side, what a good outcome looks like, and what to avoid saying. Then let me practise: you play the employee.
Tip: Describe the situation without names or details that would identify the person.
Write balanced feedbackReview season.
Help me write feedback for a team member. What they did well: [examples, no names]. What needs to improve: [examples]. Write it so it's specific, fair and focused on behaviour, not personality, with one clear goal for the next quarter. Use [NAME] as a placeholder.
Draft one-to-one questionsYour one-to-ones have turned into status updates.
Give me 15 good questions for one-to-one meetings with my team, grouped by: workload, development, obstacles, wellbeing and feedback for me.
Turn a policy into plain EnglishNobody reads the handbook.
Summarise this policy for employees in plain English: [paste a non-confidential policy]. Give the five things they need to know, what they need to do, and who to ask. Don't change the meaning, and tell me if anything in the original is unclear.
Announce a change to the teamA new process, a restructure, a change to hours.
Write an announcement to staff about [the change]. Explain what's changing, why, when, what it means for them, and where to ask questions. Honest and respectful, no spin, under 180 words.
AI for sales
Understand a prospect's worldA meeting tomorrow with a sector you don't know.
I sell [what you sell] and I'm meeting a [job title] at a [type of company]. What does someone in that role care about, what pressures are they likely under, what would make them look good, and what would make them nervous about buying? Give me five smart questions to ask.
Tip: AI's knowledge can be out of date. Check anything you plan to say out loud.
Write a first email worth replying toA cold or lukewarm contact.
Write a first email to a [job title] at a [type of company]. What I've noticed about them: [one true, specific thing]. The problem we solve: [problem]. Proof: [one result]. Under 90 words, no buzzwords, one clear question at the end. Give me three versions.
Plan a discovery callThirty minutes to find out if there's a deal.
Plan a 30-minute discovery call for [what you sell] with a [type of buyer]. Give me an opening, ten open questions that uncover the problem, its cost and who decides, and a way to agree next steps at the end.
Handle the objections you always get"It's too expensive." "We're happy with what we have."
These are the objections I hear most when selling [what you sell]: [list]. For each, give me a short, honest response that acknowledges the concern, asks a question to understand it, and offers a relevant point. No pressure tactics.
Turn call notes into a follow-upStraight after the call.
Here are my notes from a sales call, with names removed: [paste]. Write a follow-up email that sums up what they told me in their words, what we agreed, and the next step with a date. Under 130 words.
Follow up without "just checking in"They went quiet after the proposal.
Write three follow-ups to a prospect who hasn't replied since I sent a proposal on [date]. Each should add something useful, not only ask for an update: [e.g. an answer to a concern they raised, a relevant example, a simpler option]. Under 70 words each.
Write a proposal summaryThe page they'll forward to their boss.
Write a one-page proposal summary. Their problem: [in their words]. What we'll do: [solution]. What they get: [outcomes]. Price: [placeholder]. Timeline: [timeline]. Next step: [step]. Plain English, written so someone who wasn't on the call understands it.
Review your pipeline honestlyFriday, before the forecast.
Here are my open deals, with company names replaced by letters: [for each: value, stage, last contact, next step, who decides]. Tell me which look healthy, which are stalling and why, and the one action to take on each next week.
Practise a tough callA negotiation or a renewal you're nervous about.
Play a [type of buyer] who thinks our price is too high and is talking to a competitor. I'm selling [what you sell]. Push back realistically. After five exchanges, stop and tell me what I did well and what to change.
Ask for a referralA happy customer, and you've never asked.
Write a short message to a happy customer asking whether they know anyone else who has [the problem you solve]. Make it easy to say yes or no, and offer to write the introduction for them. Under 70 words.
AI for marketing teams of one
Describe your customer in their own wordsBefore you write anything.
Here are real things my customers have said, with names removed: [paste reviews, emails or survey answers]. Summarise who they are, the problem they had before us, the words they use to describe it, what nearly stopped them buying, and what they value most now.
Tip: Paste real phrases from reviews or emails, with names removed. It's the best raw material you have.
Find your messageYour website says what you do, not why anyone should care.
We sell [product or service] to [who]. The main problem we solve is [problem]. Alternatives they might use: [alternatives]. Write five one-sentence value propositions in plain English, each from a different angle: saves time, saves money, less stress, better result, easier than the alternative.
A content plan you'll stick toYou post in bursts and then go quiet.
Make a four-week content plan for [business] on [channels]. I have [hours] a week. My customers care about: [topics]. Mix helpful tips, customer stories, behind the scenes and offers. For each post, give the idea, the format and the call to action.
Turn one piece into fiveYou wrote one good thing. Make it work harder.
Here's a piece of content I wrote: [paste it]. Turn it into: a short social post, a three-part carousel outline, an email newsletter paragraph, a 30-second video script, and a question to start a conversation.
Write a newsletter people openThe monthly email nobody looks forward to writing.
Write an email newsletter for [audience]. The main story: [story]. Two shorter items: [items]. One clear call to action: [action]. Friendly, under 250 words, and give me five subject lines under 45 characters.
Improve a landing pagePeople visit and leave.
Here's the text of my landing page: [paste it]. Read it as a busy [type of customer] seeing it for the first time. What's unclear in the first five seconds, what's missing that I'd want to know, and where would I hesitate? Then rewrite the headline and first paragraph.
Write ad copy optionsYou need several versions to test.
Write six short ads for [product] aimed at [audience]. The offer: [offer]. Each needs a headline under 30 characters and a description under 90. Use a different angle for each and keep every claim true to this: [facts].
Make sense of your numbersYou have the figures and no idea what they're telling you.
Here are last month's marketing numbers: [paste figures by channel: visits, sign-ups, sales, spend]. Tell me what's working, what isn't, what I can't tell from this data, and the two things I should do differently next month.
Write the monthly reportYour boss wants one page.
Write a one-page marketing report for [month]. Results: [figures]. What we did: [activities]. What we learned: [points]. Plan for next month: [plan]. Lead with the headline result, plain English, under 200 words.
Plan a campaignA launch, an event or a seasonal push.
Help me plan a campaign for [what] aimed at [who], running [dates], with a budget of [budget] and [hours] of my time. Give me the goal and how to measure it, the main message, the channels, a week-by-week timeline, and the risks.
AI for office managers and PAs
Solve a scheduling puzzleFive people, three time zones, one hour.
I need to find a one-hour meeting slot next week. People and their free times: [list each person, their time zone and when they're free]. Suggest the three best slots, shown in each person's local time, and tell me who each one suits least.
Build a travel itineraryA two-day trip with four meetings.
Turn these details into a clear travel itinerary: [travel bookings, hotel, meetings with times and places]. Show it day by day in time order, with travel time between each item as a gap for me to check, plus what to bring.
Tip: Check every time, address and journey yourself. AI can't see live timetables unless it has web search, and can get them wrong even then.
Agenda and briefing in one goYour manager has a meeting in the morning.
Write an agenda for a [length] meeting about [topic], and a half-page briefing for my manager: the background, what needs deciding, who's attending by role, and likely questions. Background notes: [paste, with confidential details removed].
Minutes from rough notesStraight after the meeting.
Turn these rough notes into minutes: [paste, with names as roles or initials]. Include decisions, actions with an owner and date, and open questions. Only use what's in my notes.
Write a how-to for a task only you knowYou're going on holiday and nobody else knows how.
Turn these rough notes into a step-by-step procedure for [task]: [your notes]. Numbered steps, what to do if something goes wrong, and who to ask. Write it for someone doing it for the first time.
Design a simple trackerThings are being tracked in emails and heads.
Design a simple spreadsheet tracker for [what you're tracking, e.g. office supplies / contracts and renewal dates / visitor bookings]. Tell me which columns to have, what goes in each, and any useful formulas or colour rules, explained step by step for [Excel / Google Sheets].
Compare suppliersThree quotes and a decision to recommend.
Compare these supplier quotes: [paste the key details of each: price, what's included, contract length, notice period, extras]. Put them in a table, point out what isn't like-for-like, list the questions to ask each, and suggest which is best value and why.
Write a firm, polite supplier emailThe cleaner didn't come, again.
Write an email to a supplier about [the problem] which has happened [how often]. Our agreement says [what was agreed]. I want [what you want] by [date]. Firm, courteous, under 110 words.
Write an all-staff noticeThe office is closed, the fire drill is Tuesday, the fridge needs emptying.
Write a short all-staff notice about [what]. Key facts: [what, when, what people need to do]. Put the action in the first line, friendly, under 80 words, with a clear subject line.
Plan an eventThe away day has landed on your desk.
Help me plan [event] for [number] people on [date] with a budget of [budget]. Give me a checklist by week from now until the day, questions to ask venues, a draft running order, and the things people usually forget.
AI for personal trainers and coaches
Reply to an enquiry so they book"Hi, how much are your sessions?"
Write a reply to someone asking about personal training. Thank them, ask two questions about their goal and experience, explain how I work: [your approach], give my prices: [prices], and offer a free [consultation / taster] with these times: [times]. Friendly, under 110 words.
Build your packagesYou sell single sessions and your income swings every month.
I'm a [type of trainer or coach]. I charge [price] a session and my clients are mostly [who]. Suggest three packages: a starter, a core offer and a premium one. For each: the name, what's included, the price, and who it suits.
Follow up after a tasterThey loved it, said they'd think about it, and vanished.
Write a short, friendly message to someone who did a taster session with me on [day] and hasn't booked. Mention something specific from the session: [detail]. Offer the next step and make it easy to say no. Under 60 words.
Weekly check-in messagesTo keep clients going between sessions.
Write five different short check-in messages I can send clients between sessions. Encouraging, not preachy, each with one simple question that's easy to answer. Under 35 words each.
Win back a client who's driftedThey haven't booked for six weeks.
Write a warm, no-guilt message to a client who hasn't booked for a while. Let them know the door's open, offer an easy restart session, and keep it under 50 words.
Write your policiesLate cancellations are costing you.
Write a short, fair cancellation and payment policy for my [type of business]. The rules: [notice period, charges, package expiry]. Friendly, clear, under 100 words.
A month of social postsYou know your stuff and never know what to post.
Give me 12 post ideas for a [type of trainer] whose clients are [who]: a myth busted, a simple tip, a client question answered, a behind-the-scenes moment, and a story with no personal details. Write each caption under 50 words in my voice, which is [how you sound].
Tip: Stick to what you're qualified to advise on, and never promise results.
Write your bioYour profile says "PT. DM for prices."
Write three versions of a short bio for my [Instagram / website]. I help [who] to [result] through [how]. My background: [qualifications and experience]. One under 150 characters, one under 50 words, and one of 100 words.
Ask for a testimonialA client's just hit a milestone.
Write a short message asking a client for a testimonial. Suggest three easy questions: what they wanted when they started, what it's like training with me, and what's changed. Ask if I may share it, with or without their name. Under 80 words.
Plan a simple challenge or offerJanuary, or a quiet summer.
Suggest five ideas for a [length] challenge or seasonal offer for [who], that I could run [in person / online]. For each: what it is, the price, how to promote it, and how it leads into my regular packages.
AI for job seekers
Decode a job advertYou've found a job and can't tell what they really want.
Here's a job advert: [paste it]. Tell me in plain English: what this person will actually do day to day, the three things the employer cares about most, which requirements are essential and which are wish-list, and any warning signs. Then list the words and phrases I should reflect in my application.
Find jobs you didn't know you could doYou're changing career, or your job title doesn't travel well.
In my work I've done these things: [list what you actually did, not just job titles]. I enjoy [what you like] and want to avoid [what you don't]. Suggest ten job titles I could search for, including some I might not think of. For each, say why my experience fits and what gap I'd need to fill.
Tip: The more specific your list of what you actually did, the better the ideas.
Turn duties into achievementsYour CV says what you were responsible for, not what you got done.
Here are bullet points from my CV: [paste them]. Rewrite each to start with a strong verb and show the result. Where a number would help, ask me for it. Don't invent one. Keep each to one line.
Tip: If it adds a number you can't back up, take it out or replace it with the real one.
Tailor your CV to one jobBefore every application. Ten minutes that makes a real difference.
Here is a job advert: [paste]. Here is my CV with personal details removed: [paste]. Tell me which of my experience matches what they want most, what's missing or buried, and how to reorder or reword my CV for this job. Only use things that are in my CV. Flag any gaps honestly so I can decide how to handle them.
Write your profile paragraphThe four lines at the top of your CV. The part everyone reads.
Write three versions of a short profile for the top of my CV. I'm a [what you are] with [years] experience in [areas]. I'm proudest of [one or two true achievements]. I'm looking for [type of role]. Each under 50 words, no clichés like "hard-working team player", and it should sound like a person.
Explain a gap or a changeYou've had time out, been made redundant, or switched direction.
I have [a gap / a career change / a short job] on my CV: [what happened, honestly]. Help me explain it in one or two positive, truthful sentences for my CV, and a slightly longer version to say in an interview. Don't make excuses, and don't over-explain.
Write a cover letter that isn't genericThe application asks for one. A good one still stands out.
Write a cover letter for this job: [paste the advert]. About me: [your relevant experience, in a few lines]. Why I want this job in particular: [your real reason]. Under 250 words. Open with something specific about the employer, match my experience to their top three needs with a real example for each, and end confidently. Plain English, no flattery.
Tip: Replace the first sentence with your own. It's the one that proves a person wrote it.
Answer an application questionThe form asks "Tell us about a time when…"
Help me answer this application question: [paste the question]. The real example I want to use is: [what happened, roughly]. Structure it as situation, task, action, result. Keep it under [word limit] words and in the first person. Ask me questions first if the result or my part in it isn't clear.
Predict the questionsYou've got the interview. Now what will they ask?
I have an interview for [job title] at [type of organisation]. Here's the advert: [paste]. List the 12 questions I'm most likely to be asked, including two tough ones about [your weak spot]. For each, tell me what the interviewer is really trying to find out.
Practise out loud, with feedbackThe evening before. Use the voice mode on your phone if your AI tool has one.
Be the interviewer for a [job title] role. Ask me one question at a time and wait for my answer. After each answer, give me short, honest feedback: what worked, what was vague, and a stronger way to say it. Start with "Tell me about yourself".
Prepare your own questions"Do you have any questions for us?" Always have three.
Suggest ten thoughtful questions I could ask at the end of an interview for [job title] at [type of organisation]. Avoid ones I could answer from their website. Include questions about the team, how success is measured in the first six months, and why the role is open.
Ask for more, politelyYou've had an offer and it's lower than you hoped.
I've been offered [job title] at [salary]. I was hoping for [figure] because [your reasons: experience, market rate, current pay]. Write a short, friendly email asking whether there's flexibility, and a few lines I could say on the phone. Also list what else I could ask for if the salary can't move, such as holiday, flexible hours or training.
Tip: Check salary figures on job sites yourself. AI's numbers can be out of date.
AI for students
Explain it until it clicksYou've read the page three times and it still means nothing.
Explain [topic] to me. I'm studying [subject] at [level, e.g. GCSE / A level / first-year university]. First explain it simply with an everyday example, then give the proper version using the terms I'll need in the exam. Finish by asking me two questions to check I've understood.
Tip: Reply "simpler" or "give me a different example" as many times as you need. It never gets impatient.
Find the gap in your understandingYou think you get it. This is how you find out.
I'm going to explain [topic] in my own words. Tell me what I've got right, what I've got wrong, and what I've missed, without just giving me the full answer. Here's my explanation: [write it out].
Connect the ideasYou know the topics one by one, but not how they fit together.
I'm studying [subject] and these are the topics we've covered: [list]. Show me how they connect: which ideas build on which, and the two or three big themes that link them. Lay it out as an outline I could turn into a mind map.
Build a revision timetable you'll stick toExams are coming and you don't know where to start.
Make me a revision timetable. My exams are: [subject and date for each]. I can study [hours] on weekdays and [hours] at weekends, and I can't do [times you're busy]. My weakest topics are [list]. Use short sessions with breaks, come back to each topic more than once, mix subjects, and keep one free evening a week. Show it as a week-by-week table.
Tip: Be honest about your time. A plan you follow beats a perfect one you don't.
Break a big assignment into stepsA 3,000-word deadline feels impossible.
I have a [type of assignment] of [length] on [topic], due on [date]. Today is [date]. Break it into small steps with a deadline for each, from understanding the question to proofreading. Tell me what "done" looks like for each step.
Quiz meThe best way to revise is to be tested. This beats re-reading your notes.
Quiz me on [topic] for [exam/level]. Ask one question at a time and wait for my answer. Start easy and get harder. If I'm wrong, explain why and ask a similar question later. After ten questions, tell me which areas to revise.
Make flashcards from your notesYou have notes, and need something to test yourself with on the bus.
Turn these notes into 20 flashcards, each with a question on the front and a short answer on the back. Cover definitions, causes and effects, and anything I'd need to apply. Here are my notes: [paste your own notes].
Practise exam-style questionsYou know the content. Now you need exam technique.
Write three exam-style questions on [topic] in the style of [exam board or course, and level]. After I answer each one, mark it out of [marks], show me what a top answer includes, and tell me exactly where I lost marks.
Tip: Check the mark scheme style against real past papers from your exam board.
Get feedback on a draftYou've written it yourself and want to make it better.
Here's a draft I wrote for this question: [the question]. Don't rewrite it. Give me feedback as a tutor would: does it answer the question, is the argument clear, where is the evidence thin, and which paragraphs are confusing? Then tell me the three changes that would improve it most. My draft: [paste it].
Tip: Ask for feedback, not a rewrite. The work stays yours and you learn more.
Plan an essay argumentYou have the question and a head full of half-ideas.
My essay question is: [question]. My rough ideas so far: [your ideas]. Ask me questions to sharpen my argument, then help me arrange my own points into a plan: introduction, three or four main points with the evidence I'd need for each, and a conclusion. Don't write the essay.
Check your referencingYou've got the sources, and the formatting is a headache.
Format these sources in [referencing style, e.g. Harvard]: [paste the details: author, title, year, publisher or web address]. Only use the details I've given. If anything needed is missing, tell me what to look up. Don't fill it in.
When it's all too muchYou're behind, stressed and don't know what to do first.
I'm feeling overwhelmed. Here's everything I have to do: [list it all, with deadlines]. Help me work out what matters most this week, what can wait, and what I should ask for help or an extension on. Then give me one small thing to do in the next 20 minutes.